Location: Office-Wide 

Supplier Analyst (21743)
Principal Directorate (PD) Procurement and Vendor Management plays an instrumental role in the day-to-day functioning of the EPO and, through its work, influences the Office's long-term financial, environmental and social sustainability. Effective procurement operations are critical to ensuring compliance with relevant policies and regulatory requirements in view of the Office's prominent role as a leading European public administration organisation.

Procurement and Vendor Management strives to strengthen value-added business partnerships and continuously improve overall procurement service delivery.

The role
Procurement and Vendor Management is currently defining a detailed concept of and strategy for vendor management. For this purpose, the EPO is now seeking a supplier analyst to strengthen its vendor management, which includes monitoring vendor performance, ensuring the EPO attracts best-in-class vendors, proposing smarter decision-making mechanisms through better data quality and fit-for-purpose reporting as well as supporting close collaboration with internal stakeholder to provide an end-to-end service.

With us you will:
• establish and maintain impactful vendor relationships through a proactive approach
• monitor, measure and assess vendor performance and actively identify potential improvements in EPO contracts, notably based on vendor performance data, balanced scorecards and surveys
• collaborate with various internal teams within the EPO to prompt improvement initiatives
• develop and maintain procedures, including registration, performance evaluation, supplier risk and supplier audit to manage vendors and contractors
• ensure the EPO is kept updated with new initiatives and developments to build a best-in-class supplier relationship management system
• maintain oversight of large multi-faceted contracts, securing the delivery of financial benefits and demonstrating effective contract management, including contract extensions and modifications
• lead strategic and operational reviews, primarily with critical and high-risk vendors
• hold EPO suppliers accountable for timely delivery of the contractually agreed goods and services, within the endorsed budget
• stay informed about industry trends and market conditions, and perform market analysis to identify new suppliers, products and cost-saving opportunities
• propose actions to enhance EPO attractiveness for suppliers

Apply if you have:
• a master's degree in business administration or any other relevant discipline
• a deep understanding of procurement and contract management processes, markets, supply chains and pricing practices, ideally in different categories, such as IT, professional services, consultancy and facilities management.
• a proven track record of successfully managing key vendor relationships in an international organisation or multinational company
• the ability to negotiate with a diverse portfolio of suppliers
• an understanding of changing markets and how these impact the Organisation's contracts
• the demonstrable ability to sustain meaningful partnerships with a large variety of stakeholders within and outside the Organisation and to collaborate towards achieving successful business outcomes
• strong financial expertise
• a service-oriented mindset and can-do attitude to provide creative and fit-for-purpose solutions

Please upload your updated CV and outline your motivation in the designated application field (character limit 1 024). If you wish, you can also upload your motivation letter as a Word or pdf attachment under "Application document" in SuccessFactors. In this case, please indicate that you have done so in the designated field (by selecting "Please refer to attached motivation letter").

The successful candidate will be selected on the basis of their qualifications, competencies, professional experience and language knowledge, supplemented by interviews, tests and/or a personality questionnaire if deemed appropriate.

If several suitable candidates are identified during the selection procedure, we may draw up a reserve list. Such lists are valid for 18 months and candidates on the list may be contacted if a similar vacancy arises during that period.

You can find out more about how we recruit on the EPO jobs and careers site.
Key information
Job group: 4
Grade: G7 to G10 (net basic) monthly salary* for this vacancy: EUR 6 758 to 9 620, depending on experience and location)
Duration of appointment: 5 years
Career path: Technical
Location: Office-wide
Application deadline: 08. March 2024
Interviews planned: 13. March 2024 - 19. April 2024 (tentative)

* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.

Acquisition in relation to this vacancy is not appreciated.

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